Run your dental clinic like the business it is — not from a spreadsheet.
ClinaFix is the operations, aligner-case, and commission system of record for growing dental clinics. Present treatment plans patients actually accept, track every aligner installment, pay your sales team correctly, and see every branch in one dashboard — in whatever currency you bill in.
- 14-day free trial
- No credit card to start
- English & Spanish
- Cloud-based, nothing to install
- Multi-branch dental groups
- Aligner-heavy practices
- Clinics with commission-based sales teams
- Clinics billing in more than one currency
- Dental tourism practices
The problem
Most clinics lose revenue between the chair and the front desk
Not because the dentistry is wrong — because the business around it runs on paper quotes, chat threads, and someone's memory.
Treatment plans that never close
The dentist explains the work, the patient says "let me think about it," and the quote lives on a piece of paper nobody follows up on. That's the single most expensive moment in your clinic.
Aligner installments that slip
A 24-aligner case paid over 12 months is 12 chances to miss a payment. Without a system tracking every installment and arch, overdue balances quietly pile up.
Commissions calculated by hand
Sales reps and doctors paid on production means someone rebuilds a spreadsheet every month — and every disagreement costs you trust and time.
Branches you can't see at once
Two or three locations, each with its own way of doing things, and no single view of revenue, outstanding balances, or which branch actually needs attention.
One platform
Everything your team touches every day, in one place
Six modules that share one patient record, one price list, and one set of numbers.
Patients & visits
Searchable charts with medical history and allergies, and a visit log that captures treatment, staff, and payment in seconds.
Treatment plans
Itemized plans by urgency, a real month-by-month schedule, voice dictation, print/share, and a full accept-to-billing lifecycle.
Aligner cases
Per-arch production, installment schedules, automatic lab cases, and overdue tracking built for high-volume aligner clinics.
Commissions
Rules per staff member, calculated automatically on every visit — no month-end spreadsheet.
Multi-branch & multi-currency
Scoped permissions per location, consolidated KPIs across all of them, and multi-currency split payments handled natively.
Dashboard & Coach
Revenue, pipeline, and outstanding balances in real time — plus a daily Coach that tells staff exactly who to call.
Features
Built around how clinics actually make money
Every module exists because a real clinic lost revenue without it.
TREATMENT PLANS & CASE ACCEPTANCE
Present a plan the patient understands — and says yes to.
Patients don't read odontograms. They understand red, yellow, and green. ClinaFix lets the dentist dictate the plan by voice while looking at the patient, groups it by urgency, and shows a real month-by-month treatment schedule the patient can afford — right there in the chair.
- Red / yellow / green urgency on every item — urgent work always presented first
- Voice dictation: name each tooth and what it needs, the plan builds itself
- Chairside schedule: drag the months, watch each month's treatments and cost update
- Tooth number and surface captured as structured data, not notes
- Print or save as PDF to hand to the patient
- Accepted work becomes a visit with one click — nothing falls through
ALIGNER CASE MANAGEMENT
Every arch, every aligner, every installment — tracked.
Aligner cases are where clinics make the most and lose track the fastest. ClinaFix models the case the way your lab and your patient experience it: upper and lower arches produced separately, installments on a schedule, and a lab case created automatically when production starts.
- Per-arch production counts and asymmetric-arch pricing
- Installment schedule with due dates and overdue alerts
- Automatic lab-case creation and delivery tracking
- Billing tied to what was actually delivered
COMMISSION ENGINE
Pay your team correctly, automatically.
Set a commission rule per person — flat or percentage, per treatment or per visit — and ClinaFix calculates it on every visit as it's logged. Your reps see what they've earned; you see what you owe. Nobody rebuilds a spreadsheet.
- Flat or percentage rules per staff member
- Calculated live on every logged visit
- Commission report by period and by person
- Works alongside multi-currency payments
MULTI-BRANCH & MULTI-CURRENCY
See every branch. Bill in the currencies you work in.
Add locations under one account, give each staff member access to the branches they work at, and get one consolidated view of the whole group. Prices, payments, and reports handle more than one currency side by side — including split payments on a single visit.
- Location-scoped staff permissions
- Consolidated and per-branch KPIs
- Multi-currency pricing with split payments
- One account, one bill, every location
DASHBOARD & CLINIC COACH
Know what needs attention before you open the door.
The dashboard shows revenue, visits, accepted-but-unbooked treatment value, and outstanding balances in real time. The Clinic Coach turns that into a short daily list: which installments are overdue, which accepted plans haven't been booked, which appointment tomorrow is missing inventory.
- Real-time revenue, visits, and pipeline KPIs
- Treatment-plan pipeline: accepted work not yet billed
- Grouped, deduplicated daily alerts — never a wall of noise
- Date ranges, period comparison, and currency conversion built in
Product tour
See it, don't just read about it
Click through the screens your team would use every day.
Prefer a live walkthrough? We'll show you the real product on a 30-minute call. Book a walkthrough →
How it works
Live in days, not months
Switching systems is the part clinics dread. We've made it the easy part.
- 01
We migrate your data
Patients, treatments, price lists, open aligner cases — we bring them over from your current system or spreadsheets and reconcile them with you.
- 02
Your team runs the day
Front desk logs visits and payments. Dentists build treatment plans by voice. Sales reps see their pipeline. Everything lands in one record.
- 03
You grow on the numbers
The dashboard and Coach surface unbooked accepted work, overdue installments, and branch performance — so growth is a checklist, not a guess.
Why it matters
The numbers behind the problem
Independent research on what actually costs dental clinics revenue.
82%
of dentists say no-shows and late cancellations are the #1 reason their schedule isn't full
ADA Health Policy Institute
15%
average missed-appointment rate in dentistry
Parsons et al., systematic review, 2021
35%
of dental-software spend goes to patient communication — the fastest-growing category
Grand View Research, 2025
94%
of internet users worldwide use a chat or messaging app every month — the channel your patients already live in
DataReportal, Digital 2025 Global Overview (GWI, Q2 2025)
Honest comparison
Where ClinaFix is different — and where we're still building
We'd rather you know exactly what you're buying.
| ClinaFix | Typical dental suite | Spreadsheets + chat apps | |
|---|---|---|---|
| Published pricing (no quote required) | Quote only | ||
| Aligner cases with per-arch production & installments | Add-on module | Manual | |
| Sales commission engine | Rare | Manual | |
| Multi-currency split payments | Limited | Manual | |
| Treatment plan with month-by-month schedule | Basic budget | Paper | |
| Voice-dictated treatment plans | |||
| Daily Clinic Coach alerts | Partial | ||
| Automated messaging reminders | On the roadmap | Manual | |
| Native appointment calendar | Roadmap (Google Calendar sync today) |
"Typical dental suite" reflects publicly available feature lists of established dental practice-management products; individual products vary.
Security & data ownership
Your patients' data stays yours — and stays isolated
Not badges. How the system is actually built.
Per-clinic isolation
Every record is scoped to your clinic's account at the database level. Every read and write is checked against clinic ownership.
Role- and branch-scoped access
Staff see the branches and functions they're assigned to — nothing more.
Encrypted credentials
Passwords are hashed; connected third-party tokens are encrypted separately from your data.
Staged releases
Every change runs through an isolated staging environment before it touches production.
What's next
Where the product is going
We publish our roadmap because the clinics we work with help set it.
Appointment & recall reminders by messaging
Automatic confirmations and reminders on the messaging platform your patients already use, plus follow-ups on accepted-but-unbooked treatment plans.
Native scheduling
A real appointment calendar inside ClinaFix with two-way Google Calendar sync — replacing today's read-only sync.
Lead capture & automated follow-up
Landing pages, lead forms, and email/SMS sequences that feed your pipeline and book patients — measured all the way to revenue.
Pricing
Simple, published pricing
Published prices, including extra staff accounts at $20/mo. No quote required. Every plan includes a 14-day free trial.
Starter
$79/mo
Get patients, visits, and payments out of spreadsheets and into one place you can trust — and know exactly what came in today.
- Patient records with medical history & allergies
- Daily visit logging with treatment & payment tracking
- Treatment catalog & inventory
- Real-time revenue dashboard
Pro
$179/mo
For the owner who wants growth, not admin: turn leads into booked patients, present treatment plans that get accepted, keep appointments and recalls on track, and let Clinic Coach flag what needs attention every morning.
- Everything in Starter, 7 staff accounts included, $20/mo per additional user
- Aligner case management with per-arch billing & installment tracking
- Sales commission engine
- Lead pipeline, cleaning-recall list & treatment plan builder
Multi-Branch
$149/branch/mo
For groups with 2+ locations: run every branch from one account and see the whole group at a glance — revenue by location, outstanding balances, and which team sees what. Every branch at the same rate, on one bill.
- Everything in Pro, every branch — 7 staff accounts per branch, $20/mo per additional user
- Scoped staff permissions per branch
- Consolidated cross-branch analytics & KPIs
- One account, one bill, every location
Founding clinics: 14 of 15 spots left. Sign before March 31, 2027 and lock your rate for 12 months.
FAQ
Common questions
Who is ClinaFix built for?+
Growing dental clinics — especially multi-branch groups, aligner-heavy practices, and clinics with commission-based sales teams. A single-location clinic works perfectly well on the Starter plan.
Can we migrate from our current software?+
Yes. Patients, treatments, price lists, and open aligner cases can be brought over from another system or from spreadsheets. We reconcile the import with you before you go live.
Is ClinaFix available in English and Spanish?+
Yes — the entire application and this site are available in both, and each clinic chooses its default language.
Which currencies are supported?+
ClinaFix bills in more than one currency per clinic, including split payments on a single visit and consolidated reporting converted at your clinic's exchange rate. Tell us which currencies you work in when you book a walkthrough and we'll confirm coverage.
Does ClinaFix send appointment reminders?+
Not yet — automated messaging reminders and native scheduling are in development (see the roadmap above). Today, ClinaFix syncs appointments from Google Calendar and its Clinic Coach flags overdue installments and unbooked accepted treatment for staff to follow up.
Is our patient data shared with anyone?+
No. Your clinic's data is isolated to your account, never used for our own purposes, and never shared with other clinics. See the Security page and Privacy Policy for details.